In some territories there is a requirement for the coverholder to report information to the local Lloyd's office. This information is usually required to enable Lloyd’s to meet its local regulatory requirements. The countries listed require Coverholders to report information directly.

If your country is not listed, contact your local Lloyd’s representative.

  • Australia

    Reports Required

    • Premium Data and Comparative Reporting
    • General Insurance Code of Practice Data Report

    Who needs to report to Lloyd’s Australia?

    Premium Data and Comparative Reporting

    Coverholders located in Australia that write the following classes of business: 

    • Sickness & Accident
    • Home Building (including Residential Landlord)
    • Home Contents (including Residential Landlord)
    • Residential Strata Title
    • Travel
    • Motor (Comprehensive & Third Party)
    • Personal & Domestic Property (including Pleasure Craft, Caravan, Movables, Horse, Valuables)
    • Small Business* (including Commercial Motor, BI, Livestock, and Property)

    * Small Business is defined as: (a) if the business is or includes the manufacture of goods: had less than 100 employees; or (b) otherwise, had less than 20 employees. Only include the figures for the classes of small business which fall within FOS. PI is excluded

    General Insurance Code of Practice Data Report

    • All coverholders writing business in Australia.
    • Marine and reinsurance data is excluded.

    Note: In addition to normal reporting procedures, when the Insurance Council of Australia declare a catastrophe, all coverholders will need to report catastrophe based losses. For further details on any report requirements, please contact your Lloyd’s local office representative.

    Why does Lloyd’s Australia need this report?

    Premium Data and Comparative Reporting

    Lloyd’s Australia need to pay an annual levy to the Australian Financial Ombudsman Service (FOS) which is determined by the Gross Premium of Australian coverholders writing the above classes of business. In addition to the calculation of the levy, the main purpose of the data is for the Comparative Reporting tables that the Financial Ombudsman Service publishes each year. The comparative reporting uses the policy numbers and the numbers of disputes that are elevated to the Financials Ombudsman Service to compare the likelihood of a policyholder's claim resulting in a dispute at FOS by class of business and insurer.

    General Insurance Code of Practice Data Report

    The FOS requires coverholder information in order that the annual code of practice can be published.

    Catastrophe Reporting

    Lloyd's provides this to the Insurance Council of Australia who are required to report it to the prudential regulator APRA. It provides APRA with an indication as to the extent of the losses and how quickly insurers are moving to finalise the losses.

    When should the report be sent to Lloyd’s Australia?

    Lloyd’s Australia will distribute each report to coverholders for completion. The normal turnaround time for submission of data from coverholders to Lloyd’s Australia is typically three weeks.

    What format does Lloyd’s Australia require the report in?

    Lloyd’s Australia must receive both reports in arranged formats.

    How do I send the report to Lloyd’s Australia?

    E-mail to: Lloyd’s Australia Compliance Manager Tracey Bryan, tracey.bryan@lloyds.com.

    For further information, please contact your Lloyd's local office representative.

  • Canada

    Who needs to report to Lloyd’s Canada?

    Coverholders who write Canadian automobile and/or Ontario liability business.

    Why does Lloyd's Canada need this reporting?

    The coverholder provides the premiums and claims information through Lineage to Lloyd’s Canada, which in turn sends it to the Insurance Bureau of Canada (IBC). The IBC is the national industry association representing Canada’s private home, car and business insurers.

    When should Lineage be updated?

    Lineage should be updated on a regular basis with all the premium and claim details required for the above mentioned business classes as IBC reporting is done on a monthly basis.

    What other format does Lloyd's Canada support?

    On an exception basis, with the approval of Lloyd’s Canada, an Excel spreadsheet may be submitted instead. For further information please contact Lineage@Lloyds.com.

    What about Open Market transactions?

    Lloyd’s Canada reports to IBC all auto and Ontario liability for Open Market business based on the bordereaux files which are provided directly to Lloyds.

    Additionally, all Open Market contracts must be submitted into the Attorney In Fact Systems for approval before they can be processed by Xchanging.

    Further Information?

    You will find more information on Lineage at http://www.lloyds.com/Lloyds/Offices/Americas/Canada/Lineage-and-Scheme-Canada.

    If you have any queries, please contact: Lineage@Lloyds.com or canadianaif@lloyds.com (for Open Market contracts).

  • France

    GAREAT large risk pool quarterly return: French Coverholders must provide Lloyd's office in France with quarterly reporting for policies with sum insured >= EUR 20m, for reinsurance cover with GAREAT co-reinsurance Pool.

    GAREAT large risk pool annual reporting: French Coverholders must provide Lloyd's office in France with annual reporting for sites with sum insured >= EUR 150m, for statistical purposes only.

    For further information on this reporting requirement, please refer to the GAREAT manual on Crystal.

  • Germany

    Report Required

    Paid Premium Bordereau.

    Who needs to report to Lloyd’s Germany?

    Coverholders located in Germany who are writing all classes of business in Germany.

    Why does Lloyd’s Germany need this report?

    The coverholder provides premium bordereau information so the Lloyd’s German office is able to complete returns to the German Insurance Association (GDV). The GDV articulates and represents the positions of the German insurance industry. However, there is no regulatory requirement on the coverholder to provide this information to the local office. 

    The total amount of premiums is also the basis to determine the German Insurance Association (GDV) membership fee. Note: The German Insurance Association (GDV) annual returns are a voluntary service carried out by Lloyd’s Germany and are for statistical purposes only.

    When should the report be sent to Lloyd’s Germany?

    The report should be provided to Lloyd’s Germany on a monthly basis.

    What format does Lloyd’s Germany require the report in?

    The bordereau report provided to Lloyd’s Germany office is a data subset of the premium bordereaux provided to London Brokers.

    How do I send the report to Lloyd’s Germany?

    E-mail lloydsfrankfurt@lloyds.com.

    Further Information?

    For a more detailed summary of Lloyd’s Germany reporting requirements, please refer to the Lloyd's Germany local office supplement.

    For further information, please contact your local office representative.

  • Hong Kong

    The reporting of this business is achieved through the completion and submission to Lloyd’s of monthly risk and paid and outstanding claim bordereaux.

    Hong Kong business underwritten either on an open market basis or through a non-Hong Kong coverholder is not required to be reported via these bordereaux.

    For further information on this reporting requirement, please contact HKCoverholderReporting@lloyds.com.

  • Italy

    Report Required

    Statement of Accounts

    New! The deductible amount is now also required.

    Who needs to report to Lloyd’s Italy?

    • All coverholders located in Italy.
    • Coverholders located outside of Italy that use the Mocha/ Doprint systems for the issuing of policies.

    Coverholders need to report on:

    • Risks located in the European Union.
    • Insured located in the European Union.
    • The report should also include details of premiums received by Lloyd’s Italy directly from Public Entities.

    Why does Lloyd’s Italy need this report?

    The coverholder is required to provide a monthly report of premiums and premium taxes paid so that Lloyd’s Italy can pay the correct premium taxes to the Italian authorities.

    When should the report be sent to Lloyd’s Italy?

    The report must be provided monthly, by the 10th day of the month, providing details of premium transactions in the previous calendar month.

    What format does Lloyd’s Italy require the report in?

    Lloyd’s Italy has provided a preferred format for the report, the Italy Statement of Accounts.

    Alternatively, a coverholder might use a different format provided that the mandatory fields are included and the report is sent as an MS Excel file.  It is recommended that coverholders discuss this with Lloyd’s Italy and with their London broker.

    How do I send the report to Lloyd’s Italy?

    The report should be sent by e-mail to amministrazione@lloyds.com.

    Further Information?

    For a more detailed summary of Lloyd’s Italy reporting requirements, please refer to the Lloyd's Italy local office supplement.

    For further information, please contact your local Lloyd's representative

  • Portugal

    Reports required

    • Motor Vehicle  Registration
    • Registry of Life and Accident Policies

    Who needs to report to Lloyd’s Iberia?

    Motor vehicle Registration

    • Coverholders who write Portuguese compulsory automobile business

    Registry of Life and Accident Policies.

    • Coverholders who write personal accident and /or life policies where there is a beneficiary to the contract, if the risk is located in Portugal.

    Why does Lloyd’s Iberia need the reports?

    Motor  vehicle Registration

    • The coverholder provides the information in the official format to Lloyd’s Iberia, which, in turn, sends it to the Lloyd’s representative for compulsory insurances (Van Ameyde Portugal). Van Ameyde Portugal will send the return to the Portuguese insurance regulator, the Instituto de Seguros de Portugal.

    Registry of Life and Accident Policies.

    • The purpose of the Registry is to enable beneficiaries of life, personal accident and capital redemption policies to identify policies that they may be a beneficiary of, after the assured has died, and to identify the insurer of the policy. For more information, please refer to Lloyd’s Market bulletin Y4566.

    When should the reports be sent to Lloyd’s Iberia?

    Motor vehicle Registration

    • The report must be provided weekly (on or before each Tuesday). Additionally, a report must be provided annually.

    Registry of Life and Accident Policies.

    • Report must be provided on a weekly basis (on or before each Tuesday).

    What format does Lloyd’s Iberia require the report in?

    Motor vehicle Registration

    • The coverholder must provide the report in an official format provided by the Instituto de Seguros de Portugal. For further information, please contact Beatriz.Ramirez@lloyds.com

    Registry of Life and Accident Policies.

    How do I send the reports to Lloyd’s Iberia?

    Motor vehicle Registration

    Registry of Life and Accident Policies.

    Further Information?

    If you have any queries please contact your local Lloyd's representative.

  • South Africa

    Reports Required

    • VAT Return
    • Statement T

    Who needs to report to Lloyd’s South Africa?

    • VAT Return - All Coverholders located in South Africa.
    • Statement T – All Coverholders and Open Market Correspondents located in South Africa.

    Why does Lloyd's South Africa need the reports?

    Coverholders are intermediaries who hold binding authority agreements with Lloyd’s which allows them to conclude contracts of insurance, collect premiums and pay out claims on behalf of Lloyd’s. Lloyd’s Underwriters are collectively registered as a Value Added Tax (VAT) vendor in relation to coverholder business and are required to submit VAT returns to the South African Revenue Service (SARS).

    Therefore Coverholders are required to provide the relevant information to Lloyd’s South Africa (LSA) in terms of the VAT procedures set out in the VAT manual and stipulated by LSA. LSA facilitates this process and submits the returns to SARS on behalf of Lloyd’s Underwriters.

    Lloyd’s is required to file an audited Annual Return to the Financial Services Board (FSB). The return requires Lloyd’s to include information on gross premiums, claims paid and remuneration/commissions paid on business placed via Coverholders and Open Market Correspondents (OMC).

    This information is obtained from Coverholders and OMCs in the form of an audited return (Statement T). This information is consolidated into the Lloyd’s Return and published by the FSB in its Annual Report.

    When should the reports be sent to South Africa?

    • VAT returns need to be submitted by the 10th working day of each month for the prior calendar month.
    • Statement T needs to be submitted annually, by 28th February each year for the prior calendar year.

    What format does Lloyd's require the report in?

    • VAT Returns –  Please contact Lloyd’s South Africa for further information.
    • Statement T –  Please contact Lloyd’s South Africa for further information.

    How do I send the reports to Lloyd's South Africa?

    E-mail VAT returns to: Shevani.Sookdeo@lloyds.com or Carla.Vieira@lloyds.com
    Statement T to be submitted to Shevani.Sookdeo@lloyds.com

  • Spain

    Reports required

    • Motor Vehicle Registration
    • Registry of Death Policies
    • Registry of PI insurance for receivers and insolvency practitioners.

    Who needs to report to Lloyd’s Iberia?

    Motor Vehicle Registration

    • Coverholders who write Spanish compulsory automobile business

    Registry of Life and Accident Policies.

    • Coverholders arranging life and non-life insurance contracts covering the assured’s risk of death (even accidental) subject to Spanish law.

    Registry of PI insurance for receivers and insolvency practitioners

    • Coverholders who write PI insurance for receivers and insolvency practitioners in Spain.

    Why does Lloyd’s Iberia need the reports?

    Motor Vehicle Registration

    • Lloyd’s Iberia is obliged under resolutions issued by the Spanish Directorate of Insurance (DGS) and Consorcio in respect of the obligation of insurance entities writing compulsory motor vehicle insurance, to provide the Consorcio with daily information about the motor vehicles insured with Spanish plates (FIVA).

    Registry of Death Policies.

    • The purpose of the report is so that the Spanish Ministry of Justice can inform interested parties of the existence of an insurance policy covering the risk of death in case of the assured’s death. For more information, please refer to Lloyd’s Market bulletin Y4041.

    Registry of PI insurance for receivers and insolvency practitioners

    • Insurers are legally required to notify the Courts about the PI insurances. Lloyd’s Iberia collects information for onwards transmission to Courts.

    When should the reports be sent to Lloyd’s Iberia?

    Motor Vehicle Registration

    • Report must be provided on a daily basis

    Registry of Death Policies.

    • Report must be provided on a weekly basis (on or before each Tuesday).

    Registry of PI insurance for receivers and insolvency practitioners

    • Information should be provided on a weekly basis (including nil returns)

    What format does Lloyd’s Iberia require the report in?

    Motor Vehicle Registration

    • The coverholder must provide the report in an official format. For further information, please contact Esther.Pozuelo@lloyds.com

    Registry of Death Policies.

    Registry of PI insurance for receivers and insolvency practitioners

    • Lloyd's Iberia are happy to accept Emails containing the required information

    How do I send the reports to Lloyd’s Iberia?

    Motor Vehicle Registration

    Registry of Death Policies.

    Registry of PI insurance for receivers and insolvency practitioners

    Further Information?

    For further information, please contact your local Lloyd's representative.

  • Switzerland

    Reports Required

    Premium Report and Claims Report

    Who needs to report to Lloyd’s Switzerland?

    • All coverholders located in Switzerland
    • All Swiss Open Market Correspondents (OMC)

    Why does Lloyd’s Switzerland need this report?

    As a licensed insurer in Switzerland Lloyd’s must comply with all the laws and regulations governing Swiss insurance; to ensure this can be done, all regulated Swiss insurance business must be reported to the Lloyd’s Office in Zurich.

    Lloyd’s Switzerland settles stamp duty liabilities to the Swiss Federal Tax Administration. This is necessary to ensure that Lloyd’s continues to comply with Swiss legal requirements concerning the retention of records and the calculation of taxes.

    When should the report be sent to Lloyd’s Switzerland?

    The premium and claims reports must both be provided monthly by the 3rd day of the month following receipt of the premium. The premium report also needs to include details of cancellations, alterations, additional and return premiums.

    What format does Lloyd’s Switzerland require the report in?

    It is recommended that coverholders speak to their broker, their Lloyd’s syndicates and to Lloyd’s Switzerland to discuss any proposed formats for reporting. If a template for reporting is required then Lloyd’s Switzerland will be happy to provide this.

    How do I send the report to Lloyd’s Switzerland?

    e-mail reports to: maria.spiess@lloyds.com  

    If it is not possible to e-mail then please send hard copies of reports to the Lloyd’s Switzerland office:

    Lloyd's Versicherer
    Zweigniederlassung Zürich
    Seefeldstrasse 7
    8008 Zürich
    Switzerland

    For a more detailed summary of Lloyd’s Switzerland reporting requirements, please refer to the Lloyd’s Switzerland Coverholder Reporting Supplement.

    For further information, please contact your local Lloyd's representative.

  • US

    For details of reporting for Illinois, Kentucky and the US Virgin Islands please contact Lloyd’s local representative:

    www.lloyds.com/us 

    Note that effective 15 January 2015, the Attorney-in-Fact for the US Virgin Islands was changed from Henry L Feuerzeig to Lloyd’s Kentucky Inc. For all reporting details with regards to the US Virgin Islands please contact Lloyd’s Kentucky Inc.

    Division of Banking and Insurance